Our client are seeking an Operations Assistant to join their team.

This is an opportunity for a driven and talented individual to make a real difference as part of a growing, empowered, and professional team.

 The Operations Executive Assistant role will be varied, assisting the Operations Manager, Head of Operations and Executive Directors, in their day-to-day administrative and non-client related tasks and services.

Key Responsibilities

Executive Administration

• Completion of monthly expense claims, corporate credit card receipts
• Input time recording for Executive Directors
• Arrange travel, restaurant bookings and accommodation, prepare itineraries, record expenses, and ensure all paperwork is available in a timely manner
• Monitor the team mailbox, filing once tasks have been completed
• Printing, scanning, and filing documents
• Calendar and inbox management for Executive Directors

Operations Support

• Support on required premises or facilities related projects within agreed timelines
• Support on office supplies i.e. stationary, consumables and ad hoc requests 
• Organise meeting and room bookings
• Deal with incoming post and outgoing couriers 
• Support with internal finance payment runs and invoice processing
• Support with quarterly client billing

Qualifications, Skills and Experience

• Educated to at least ‘A’ level standard or equivalent
• Previous administrative/operations experience is desirable but not necessary
• Proficient in Outlook, Excel, Word and PowerPoint
• Deal with routine emails, enquiries, and telephone calls confidently
• The candidate must have excellent communication skills with the ability to work within a team and work independently using their initiative
• High attention to detail and accuracy, with an ability to prioritise, multitask and meet deadlines
• Strong organisational and time management skills are essential

 For more information, please contact Ben on 707811 or email your CV to jobs@excel-recruitment.com