Front of House Administrator

Our Client is seeking a Front of House Administrator

This is a client facing role in which you will provide a welcoming, professional, and effective front of house reception and telephone service to clients, visitors, and staff. In addition, you will also undertake high quality, efficient administrative support to various departments as required.

Responsibilities:

 

  • Meeting and greeting visitors and clients in a courteous efficient and helpful manner
  • Booking inter-island travel for Jersey staff, with assistance to the Support team for remaining staff business travel as required
  • Assist in organising & supporting visitors to the Jersey office and maintain boardroom and meeting bookings – monitoring and recording visitors to the building including overseeing and recording of building access passes
  • Responsible for the operation of the switchboard and handling of all incoming calls and enquires
  • Manage incoming post and scan into the relevant team folders along with distributing to relevant teams where necessary, including deliveries and courier requirements as necessary
  • Control, record, and reconcile staff taxi reservations
    Processing of Jersey Management team expense forms
  • Provide ad-hoc assistance and cover for the Administrative Assistant, Senior Management, Facilities, and Marketing as required
  • On occasion may be asked to provide event support at internal and external events, which may take place outside of usual working hours

Requirements:

  • Excellent communication and organisational skills.
  • Ability to develop strong relationships with other key internal stakeholders.
  • Excellent time management skills with high attention to detail.
  • Intermediate knowledge of MS Word, Powerpoint, and Excel.

For more information on this role please contact Stu on 707816 or email your CV to jobs@excel-recruitment.com  

Type: 
Permanent
Discipline: 
Support
Job Posted: 
Wed, 12 Jun 2024
Closing Date: 
Tue, 10 Sep 2024
Reference: 
12027

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